SA Adventure Motorcycle EVENT, Terms and Conditions
The Legal Stuff… Terms and Conditions and Indemnity…
Authority at Event
The event is run by the tour/ride leader, including guest or celebrity leaders when applicable.
The decisions of the event leader will be final on all matters regarding the safety and well-being of the participant including the motorcycle riding abilities of the participant and any change in itinerary due to unforeseen circumstances be that due to weather, local conditions, politics or various other reasons. No refund will be considered in the event of any such changes.
The event leader or organiser retains the right to remove a participant from the event, if the participant fails to comply with the decision made by the event leader or interferes with the wellbeing of the group in any material way, the event leader may order the participant to leave immediately. In those circumstances, the participant will receive no right of a refund. Furthermore, in circumstances where the participant is removed from the event, SA Adventure accepts no responsibility for the ongoing travel safety, expenses or any other incidental costs incurred by the participant.
Acceptance of Risk
You acknowledge that the nature of the event is adventurous, and participation involves a degree of personal risk. You acknowledge your journey will have the usual risks of travel, and the additional risks that are associated with adventure travel and motorcycling. You accept these risks and the possibility of personal injury, death, property damage or loss which may result from your decision to participate in the event.
Motorcycling can be dangerous and traffic conditions, roads, weather and other conditions in the areas you will be traveling to, as well as the actions of other members of the event can influence those risks.
You acknowledge that your decision to join the event is made in light of consideration of this information and you accept that you are aware of the personal risk attendant upon such travel.
Changes to Routes/Schedules
Every effort is made to adhere to scheduled and planned routes. SA Adventure reserves the right to occasionally alter the itinerary accordingly, due to changing conditions or to make up for any lost time due to any unforeseen circumstances. In the unlikely event of a vehicle breakdown that is beyond anyone’s control and immediate repair, SA Adventure will not be responsible for the cost of any accommodation and will not be liable for any airfares or any other compensation to the client.
Special Dietary Requirements
Anyone with special dietary requirements is requested to advise us in writing at least one week prior to the event.
Please fill up your motorcycle before arriving at the event starting point. Your motorcycle must have a fuel range of at least 200km. If it does not have this range available please let us know.
It is strongly advised that you take out your own medical insurance to cover medical, personal and repatriation costs. Please bring your medical aid card with you to the event.
Medical Equipment and Supplies
SA Adventure reserves the right to charge for any medical supplies and/or equipment used from our medical kit that you may need during the event.
In the case that you have been rendered unconscious or incapacitated, you agree to Implied consent to be treated by the event medic or first aider.
Your motorcycle must be road legal, insured, licenced up to date, and have the correct number plate fitted. In the event of your vehicle having trouble or breaking down, every effort will be made to get it back on the road again, however, if it is a terminal problem we will make sure you are towed to a place of safety and have contact to a family member, event funds are non-refundable in this case.
SA Adventure reserves the right to charge for any mechanical spares and/or equipment used such as tyres, brake and clutch levers etc from our spares kit that you may need during the event. Supplies and equipment used must be paid for before the end of the event.
Health & Fitness
You are responsible for ensuring that you are fit and healthy enough to participate in your selected event.
Drinking and Riding
Drunk Driving is one of the biggest threats to Road Safety in South Africa. Research indicates that 50% of people who die on the roads have a blood alcohol concentration above 0.05 grams per 100 millilitres. No reckless riding will be tolerated and a strict NO DRINKING & RIDING policy exists. We have an 8-hour bottle-to-throttle rule! If you are caught drinking and riding you WILL be asked to leave the event, no exceptions! No refund will be given in this instant.
In order to be able to supply services to you, SA Adventure will need to collect certain information from you, some of which may be of a personal nature. The information may be disclosed to our service providers to enable the services to be provided but will not be used for any other purpose.
Image, Likeness and Social Media
You grant SA Adventure the right to take photographs and videos of you in connection to your participation in an event. You authorise SA Adventure to copyright, use and publish your image and likeness of yourself and your vehicle in print and/or electronically for marketing purposes and the like. If you do not wish to feature on our website or social media, please disclose this to the event organiser.
Some off-road riding experience is required for this event, mainly due to the fact that we do cover significant distance off-road, but nothing is too technical or too difficult on the tour that the SA Adventure support crew won’t be able to coach you through. Pillions can travel in the support vehicle at any time if any dirt or road route becomes too challenging. We will also teach you new skills and boost your confidence during the event.
The event is NOT a race. This is Africa, there are a lot of dangers on the route we will take, mainly livestock and wild animals. Ride within your limits at your own pace. Please remember that everyone’s riding skills are not the same, if you can help your fellow rider with something please do, we are all going to learn something new during the event. Please do not overtake the lead rider, also remember that the support vehicle will never overtake you, so if you want to stop at any point for a rest or to take a photo please feel free to do so.
All riders must have a valid motorcycle license.
All motorcycles must be road legal, insured, licenced up to date and have the correct number plate fitted.
Make sure your medical aid is up to date.
Riding jacket/pants: We will experience both hot and cold weather on this ride, some rain could be possible, therefore a multi-layer adventure-type jacket and pants are essential. The jacket and pants ideally need to have internal removable liners as the day warms up and have Kevlar crash protection and a waterproof pocket for your documents and a small camera or cell phone. Preferably your jacket/pants should be 100% waterproof or carry a set of waterproofs with you.
Helmet: Your helmet must be full-faced and of a good quality. Ensure you have a spare visor or replace before departing if scratched. Motocross style helmets are generally unsuitable for long-distance rides on very dusty surfaces, as you will experience considerable dust ingress. Internal drop-down tinted visors are great, but not so if you need prescription sunglasses, here a clear visor is obviously recommended.
Boots: Ideally adventure style boots would be the best boot to consider. When choosing a boot, it is essential to choose a boot that offers the most rigid ankle and shin protection possible, ankle injuries are the most common injuries we experience. The correct footwear can save you from turning a simple fall or drop into a trip-ending incident. Please DO NOT try to do this event wearing takkies (trainers) or safety boots.
Gloves: We recommend the use of both summer and winter gloves, gloves would ideally be waterproof in case of rainy conditions.
Hydration Pack: Please ride with a hydration pack such as a CamelBak every day. It’s very important to stay hydrated, especially on the off-road sections.
Please DO NOT deflate your tyres at any point unless you are asked to by your guides. Deflating your tyres increases the risk of smashing your rims and pinching the sidewalls of your tyres, destroying them in the process.
WAIVER, INDEMNITY AND LIABILITY
The Client acknowledges that prices quoted on the customer booking form do not include any items or services not specified on same.
All vouchers, receipts and tickets issued by the Company to the Client, are issued subject to the supplier’s terms and conditions. Acceptance of the vouchers and/or receipts and/or tickets amounts to an acceptance of the Company's terms and conditions which supersede those of the relevant supplier.
Whilst every precaution is taken to ensure the safety of all persons participating in the tour or travel package, participation in any tour or travel package offered by the Company or any of its suppliers (including but not limited to transportation to or from any venue) is undertaken at the Client’s own risk.
The Company, any of its directors, employees, assignees and/or agents are accordingly indemnified by the Client and/or his/her estate, dependents, agents or their assignees against any claim of any nature whatsoever and howsoever arising for any damages or loss which might be instituted against it arising from or connection with the services contemplated in these Terms and Conditions.
The Client, his/her heirs, dependants, agents, executors or their assignees hereby irrevocably waive any claims which they may have against the Company for any form of compensation for damages which they may suffer due to injury and/or loss of any nature whatsoever, which includes accidents caused by the Client’s own actions, injuries or death while on the tour, in a transportation vehicle or at any place during the tour or illness or death at any time after the tour.
The Company acts solely in the capacity of an agent for third parties and as such the Company holds themselves free of responsibility or liability for any delays, loss or damages from any cause whatsoever including loss/ delay/ damages/ dissatisfaction caused by third party services. The Company shall be exempt from all liability in respect of any claim whatsoever as aforesaid.